Board portals are a fantastic way to streamline meetings, and they can assist directors focus their focus on governance. However, selecting the best one requires careful evaluation. You must ensure that it is in line with the most important criteria, such as security, collaboration, and meeting management.
It is important to get the approval of your board members to ensure the success of your implementation. As early as possible, involve the stakeholders, including executive members, board members and IT personnel, to explain the advantages of a paperless workplace and to discuss any concerns or objections. Then, plan and conduct tests with a small group of users to ensure that the portal is simple to use and includes the features needed.
Once it is implemented, a board portal will save valuable time for all users–directors, chairpersons, and company secretaries too. They can concentrate more on organizing, arranging and running efficient meetings. It will also improve decisions and improve the efficiency of follow-up activities. It will also help to achieve ESG goals by removing paper and reducing carbon footprint.
A good board portal will store documents into a central location which makes them easier to search and accessible. The board portal allows directors to collaborate and annotate documents. This helps in better planning for meetings and can help prevent sensitive information from getting lost in email chains. It will highlight scheduled meetings as well as other preparation items. This will ensure that your board is stocked with current information. It should also include a task management system to keep the track find out here now of all tasks assigned to them.